City of Hope Transplant Reporting Associate in Duarte, California

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 6000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary:

The Transplant Data Reporting Associate will collect and manage mandatory data reporting to Center for International Blood and Marrow Transplant Research (CIBMTR), Foundation for the Accreditation of Cellular Therapy (FACT) and to fulfill internal COH requirements for transplant registering, tracking and outcomes reporting. He/she will coordinate and submit data for assigned allogeneic and autologous transplants, cellular therapies if applicable. He /she will be required to manage different hematology disease data reporting, transplant and cellular therapies product, infusion information, recipient/donor characteristics reporting, post-transplant complications, Graft vs Host disease reporting, etc. He/she will manage assigned new patients baseline datasets and assigned Continuous Performance Improvement (CPI) list for required follow up every 4 months as assigned/directed by CIBMTR. For every recipient, the essential transplant data sets are required to be completed. In addition he /she will be assigned comprehensive forms when assigned by CIBMTR or as required with some specific projects like CMS (Center for Medical Services) coverage studies for Multiple Myeloma (MM), Myelofibrosis (MF), Myelodysplastic Syndrome (MDS), etc. He/she will be required to complete at least 90% of required data completion per CIBMTR CPI in addition to fulfilling COH requirements for internal reporting. He/she will be required to follow the established data submission timeline and to follow all the requirements as defined by the Stem Cell Transplant Outcomes Database (SCTOD) and mandated by C.W. Young federal law for transplant reporting. In addition, any additional tasks/lists assigned by the supervisor must be completed within pre-established time frame. He/she must maintain high data quality, function independently and proficiently. Per CIBMTR/FACT standards he/she must perform within required quality benchmarks, participate in continuing education and training.

Has proven to function independently and proficiently as defined in the position accountabilities.

Essential Functions:

  • Conducts data management and submisison of transplant /cellular therapies data/outcomes to CIBMTR, FACT, and COH internal database.

  • Maintains current and accurate data documentation, correspondence with physicians and CIBMTR liaison; notifies supervisor and Senior Data Quality Monitors (SDQM) of any pertinent l changes.

  • Plans work in a manner that allows timely completion of all assignments and tasks, following CIBMTR and COH timelines/requirements

  • Demonstrates accuracy in all details.

  • Ensures that patients are appropriately registered in COH and CIBMTR database; maintains documentation of patient registration.

  • Compiles and submits data on appropriate forms and different databases according to CIBMTR requirements/FACT standards and COH internal data requirements.

  • Ensures regulatory/CIBMTR compliance with intense monitoring of specific requirements and data guidelines.

  • Troubleshoot problems at all stages of data collection and reporting and assist with modifying operational procedures to address challenges and improve efficiencies.

  • Performs specific duties as required per COH Transplant program to assure meeting federal requirements and good standing with FACT accreditation data management guidelines.

  • Identifies and communicates important data management issues or problem areas to supervisor. Communicates with CIBMTR liaison regarding difficult cases, data elements that need clarification, shares feedback with the team.

  • Works on special data management projects as assigned. Maintains patients electronic files, important data communication/information in shared files.

  • Maintains professional growth and development through seminars, workshops, and professional affiliations to maintain certification/licensure if applicable, and/or keep abreast of latest trends in field of expertise following required data management training and continuing education per FACT standards.

  • Ensures work environment is organized and functions efficiently.

  • Attends and participates in meetings as required.

  • Maintains high quality of the data, participate in additional training and education to assure meeting CIBMTR/FACT requirements for data completion and quality.

  • Provides staff relief as required to meet the needs of the department.

  • Performs other related duties as assigned or requested.

  • Participates in scheduled team/department meetings.

  • Participates in and may lead quality improvement projects on an on-going basis including the development of policies and procedures and standard operating procedures to improve day-to-day efficiency.

Position Qualifications:

Minimum Education : Bachelor’s degree, Experience may substitute for minimum education requirements.

Minimum Experience : 3 years of experience in oncology/health care setting, preferably Hematology/Transplant disease data collection and reporting experience In lieu of degree, 2 years of relevant experience.

Preferred Field of Expertise : Oncology/hematology or other health care setting work experience.

Requirements: Other : Read, identify and extract pertinent data from medical record (EPIC, All Scripts, outside oncology /hospitals medical records.

Medical Terminology. This role requires candidate who already has or will be able to quickly gain knowledge and have excellent understanding of blood an marrow transplant processes, all hematology malignancies, other transplant related process /complications such as: HLA typing, mobilization/apheresis, HCT infusion process, GVHD reporting, toxicity grading, disease response.

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

Job: Clinical Research

Title: Transplant Reporting Associate

Location: California-Duarte

Requisition ID: 10000556